​​​​​The Association of Public Health Laboratories (APHL) intends to fully rebuild their website, aphl.org, by end of 2025, including implementation of a new Content Management System (CMS). This new website will be clean and modern, with a focus on accessibility and providing an elevated user experience. 

APHL seeks to retain the services of an expert website developer/designer to: 

  1. Conduct a thorough needs assessment on the current website and make recommendations for improvements.
  2. Help identify a new CMS platform.
  3. Design, build and launch a new website. 

This RFP provides a background of our organization and describes the purpose of the site, its desired functionality and specific requests relating to the proposal. We understand that details may be subject to change upon vendor recommendation and/or research of more optimal solutions. In your proposal, please feel free to suggest alternatives. Information requested includes summary of relevant expertise, process, timeline and cost. 

Please Note: APHL will not be accepting proposals from organizations that did not submit a letter of intent prior to the deadline.​​

Read the ​Full Request for Proposals

Our Vision

APHL aims to create a thoughtfully designed website that embodies the APHL brand and the qualities that make i​t unique—leading-edge science, innovative programs, quality service and high standards of excellence—and addresses the major challenges experienced with the current site. The new site will: 

  • Have clearly defined audiences and makes it simple to differentiate between audiences/needs (such as “about the work” and “how to do the work” content or resources)

  • Have an intuitive user experience, with clear navigation and quick access to essential resources; ideally users will be able to find the information they seek in three clicks or less 

  • Be secure, fast and have large storage capacity 

  • Allow for design and maintenance flexibility to quickly respond to time-sensitive situations 

  • Be adaptive (mobile-friendly), with the ability to incorporate more dynamic or interactive elements.

Scope of Work

This project will be broken down into six stages of work: 

  1. Website Needs Assessment
  2. CMS Selection
  3. Website Design 
  4. Website Build
  5. Website Launch
  6. Maintenance 

​These stages do not have to happen in distinct succession, though each stage should build on the previous stages. Details in the projected scope of work may be subject to change upon vendor recommendation and/or research of more optimal solutions. In your proposal, please feel free to suggest alternatives.

Proposal Timeline

  • Nov. 1, 2023: ​Informational Call | Watch a Recording o​f the Info Session​

  • ​Nov. 3, 2023: Letter of Intent due | APHL will not be accepting proposals from organizations that did not submit a letter of intent 

  • Nov. 10, 2023: Last day to submit questions to APHL  (exceptions may be granted at APHL’s sole discretion) 

  • Nov. 28, 2023: Final Proposals due to APHL 

  • Dec. 8, 2023: APHL completes the initial evaluation process and contacts finalists 

  • Dec. 13-15, 2023: Finalist Presentations 

  • Dec. 20, 2023: Final decision made, winner of bid notified 

  • Dec. 23, 2023: APHL publicly announces the names of the selected applicants on its procurement website​​

Materials

​The official RFP document will provide detailed information in r​​​​​eg​​​ards to this request, please read it in its entirety.​​​​